KAARYA GROUP

INTEGRITY WITH EXCELLENCE

www.kaaryagroup.com
info@kaaryagroup.com
+91 79778 08018
Security Services • Housekeeping Services • Integrated Facility Management Services
101, Chincholi Bunder Road, Above J. Kumar School, Nadiyawala Colony 2, Malad (West), Mumbai – 400064
EMPLOYEE JOINING & ONBOARDING FORM
Applicable to: • Field Officers • Facility Executives • Office Staff • Drivers • Management Employees
1. EMPLOYEE INFORMATION
Employee Code (HR Use) Date of Joining
Department Designation
Branch / Location Reporting Manager
Client Name Site Name
Shift Uniform Size
Reference By Employer's Name
Salary Structure
Employment Type:
2. PERSONAL DETAILS
Full Name (As per Aadhaar)
Father's / Husband's Name Mother's Name
Date of Birth Age
Gender Blood Group
Marital Status Religion
Nationality Mobile Number
Alternate Number Email ID
Aadhaar Number PAN Number
UAN Number ESIC Insurance No.
3. PRESENT ADDRESS
House No. Street
Area City
District State
PIN Code
4. PERMANENT ADDRESS
House No. Street
Area City
District State
PIN Code
5. EDUCATIONAL QUALIFICATION
Qualification Board / University Passing Year Percentage / Grade
SSC
HSC
Graduation
Post Graduation
Diploma
Technical Certification
Others
6. EMPLOYMENT HISTORY
Company Name Designation From To Salary PF/ESIC No. Reason for Leaving
7. LANGUAGE KNOWN
Language Read Write Speak
English
Hindi
Marathi
Others:_________
8. BANK DETAILS
Account Holder Name
Bank Name Branch (City)
Account Number Bank Account Type
IFSC Code Cancelled Cheque Attached?
9. EMERGENCY CONTACT
Name Relation
Mobile Number Alternate Number
Address
10. NOMINEE DETAILS
Nominee Name Relation
Date of Birth Mobile Number
Aadhar Number
11. ESIC FAMILY / DEPENDENT DETAILS

List all dependents to be covered under ESIC. Attach self-attested Aadhaar copies of each member.

Sr. No. Family Member Name Relationship Gender Date of Birth Marital Status Occupation / Remarks
12. REFERENCE CONTACTS

Previous Organization Reference

Name Organization
Designation Contact Number
Address

Personal References

Reference 1 – Name Contact No.
Reference 2 – Name Contact No.
13. UNIFORM DETAILS
Shirt Size Trouser Size
Shoe Size Belt
Cap Jersey
Raincoat Other PPE Required
14. MANDATORY DOCUMENTS CHECKLIST

Tick (✓) the documents submitted. Originals to be produced for verification.

IDENTITY DOCUMENTS



ADDRESS PROOF




EDUCATIONAL DOCUMENTS




EMPLOYMENT DOCUMENTS



BANKING DOCUMENTS


GOVERNMENT & COMPLIANCE




ESIC FAMILY DOCUMENTS




SECURITY STAFF SPECIFIC




15. DECLARATION BY EMPLOYEE

I, the undersigned, hereby solemnly declare and undertake that:

  • All information furnished in this form is true, complete, and correct to the best of my knowledge and belief.
  • I have submitted my original documents for verification and the copies enclosed are true copies thereof.
  • I understand that any false, misleading, or suppressed information shall render me liable to termination of employment without notice or compensation, apart from any legal action the Company may pursue.
  • I agree to abide by all policies of the Company and its clients, including safety rules, code of conduct, confidentiality requirements, and applicable statutory and regulatory compliance.
  • I authorize the Company to verify any information submitted by me, including background, police, address, education, and previous employment verification, through its own officers or authorized agencies.


Employee Signature
Date
Place
16. HR VERIFICATION (Internal Use)
Verification ItemYesNoRemarks
Original Documents Verified
Background Verification Required
Police Verification Received
Medical Completed
Uniform Issued
ID Card Issued
Biometric Registered
Salary Structure Approved
Bank Verified
UAN Created
ESIC Registered
Verified By (HR Name)
Signature
Date
17. IT / ADMINISTRATION



18. FINAL JOINING APPROVAL
Prepared By Checked By Approved By
Joining Status:





Important:
  • Please fill up the form correctly.
  • Download the filled up form as PDF
  • Email the form (with necessary documents attached) on email ID: service@kaaryagroup.com
  • Or submit the filled up form (with necessary documents attached) to the Kaarya Group address: 101, Chincholi Bunder Rd, above J Kumar School, Malad, Nadiyawala Colony 2, Malad West, Mumbai, Maharashtra 400064